General Affairs - Administrative Event Specialist

Date:  May 11, 2024

Ellabell, GA, US

Requisition ID:  921

About HMGMA  

HMGMA is the abbreviation of Hyundai Motor Group Metaplant America. It is Hyundai Motor Group's first dedicated EV mass-production plant and is an innovative plant with cutting-edge production technology applied. 


Event Management

  • Plan, coordinate, and execute weekly VIP visits, and a wide range of corporate events and projects.
  • Manage grand openings of corporate locations, ensuring seamless logistics, impactful branding, and positive community engagement.
  • Organize employee events, such as team-building activities, appreciation events, and milestone celebrations, to foster a positive and inclusive workplace culture.
  • Collaborate with internal stakeholders, external vendors, and community partners to ensure successful event execution within budget and timeline constraints.
  • Develop and maintain strong relationships with local organizations, cultural groups, and community leaders to enhance event participation and support.
  • Conduct post-event evaluations and analyze feedback to continuously improve event strategies and enhance attendee satisfaction.


Vendor Management:

   - Identify and evaluate potential vendors and service providers, negotiating contracts and agreements to secure favorable terms.

   - Monitor vendor performance and resolve any issues or disputes that may arise.

   - Conduct regular vendor reviews and assessments to ensure alignment with company objectives and standards.

   - Manage relationships with key vendors and suppliers, fostering long-term partnerships and maximizing value for the organization.


Other Project Management/Administrative/Other Duties as assigned:

   - Oversee and coordinate office construction/setup of facilities/spaces - projects, including managing budgets, timelines, and contractor relationships.

   - Lead the implementation of new office systems and procedures to improve efficiency and productivity.

   - Manage the procurement process for office supplies, equipment, and services, ensuring cost-effectiveness and timely delivery.

   - Provide administrative support to various departments, including scheduling meetings, preparing agenda, tracking and follow up of actions.

   - Maintain accurate records and databases, including employee information, vendor contracts, and inventory levels.

   - Manage facility-related expenses, including utilities, maintenance contracts



Qualifications & Preferences 

• Experience in Event Management, Hospitality, Marketing, or related field.

• Proven experience in event planning and project management, preferably in a corporate environment.

• Strong understanding of multicultural dynamics and experience coordinating diverse events.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Creative thinker with a keen eye for detail and a passion for delivering exceptional experiences.


Competency Based:  

  • Displays knowledge and skills necessary to perform assigned duties, understands process, procedures, standards, methods, and technology related to assignments.  

  • Microsoft Excel, PowerPoint, and Word experience required. 

  • SAP experience is preferred.  


Travel Requirement 

  • Domestic / International travel required. 


Working Hours (Shift) Requirement 

  • Employment opportunities at HMGMA will be completed in multiple phases.  

  • Shift assignment for this position may change to meet the business needs.   

  • Any changes will be communicated to employees and according to accommodation; will be considered. 


Compensation & Benefit 

  • HMGMA offers opportunities for growth, work flexibility, competitive pay, and benefits. 

  • HMGMA benefits include competitive Medical / Vision / Dental insurance, paid holidays, paid time off, and competitive 401k plan. 


Other Information 

  • FLSA Classification: Exempt/Salary 

  • When submitting a resume for this position, I understand that this information may be used to create a registration with the Georgia Department of Labor on Employ Georgia. 



HMGMA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. 


Nearest Major Market: Savannah